Choosing the Right Rentals for Your Event

Choosing the right rental company can make all the difference in how simple or difficult the planning process and successful execution of your event will be. With numerous responsibilities, a lot depends on finding the perfect match for your event.  To assist in making the rental process a positive and uncomplicated experience, here are some key details to pursue prior to signing a contract! Read on to get our expert advice!

  1. Budget

First and foremost, budgets are the least favorite part of planning for most people but are one of the most important elements in successfully planning an event. As with most things, you will generally get what you pay for with event rentals. Always expect exceptional quality in your rental equipment and service, at a fair price.

2. Planning

It is important to plan ahead and get the rental locked in as soon as possible to prevent last minute disappointments. Reserving your rentals early gives you peace of mind and allows you to continue planning for your event without stressing about the equipment you will need.  It is also important to check with the event location (if it is not your home) and understand their policies for delivery and pick-up of rental items. For example, if your event is on a Saturday night, will the location allow you to leave the rentals there until Monday for pick-up? Knowing this upfront will help you plan your rental better and prevent unnecessary extra costs and headaches.

3. Venue/theme: Review your goals…

By this point, you have already selected the theme and venue that align with your vision and personal style. Therefore, you need to consider which rentals will compliment these components and add that wow! factor to your event

4. Product selection and Quality

Nothing beats getting all your desired products in one place. Prefer a company with a broad inventory for easy, one-stop shopping. A good event rental provider can supply the equipment you’ll need from the luxury chairs at an affordable cost to the floor under your feet, and everything in between. And if they don’t have it, they should know where to get it.

5. Experience

A positive rental experience can be reassuring to the successful completion of your event planning process, from professionalism, responsiveness to quality of service. For instance, a team member must always be available to answer your call or respond to your email or fax during regular business hours. For after hours, a voice mail system should record your message and respond with an answer the next business day. For event emergencies after hours, an emergency number should put you in touch with a team member who can help.

And lastly  leave your guests with a magical experience?

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